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Date:
July 15, 2019 - July 16, 2019
Time:
All Day
Location:
Teton County Rodeo Grounds
Address:
Jackson, WY 83001
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Professional Bull Riding - Jackson Hole

Monday, July 15, 2019


BACKGROUND/ALTERNATIVES:

The applicant, Josh Timon with Outlaw Partners LLC, requests permission for overnight camping at the fairgrounds, amplified sound during a Professional Bull Riders (event), and a malt beverage permit during the event being held at the Teton County Rodeo Grounds.  The event is scheduled for Monday, July 15 and Tuesday, July 16, 2019 and has been approved by the TC Fair Board. 


This event would include amplified sound (pre-recorded music and announcers) during the event. The applicant has indicated that the event would conclude by 10:00pm on both nights.  


The applicant requests the following from the Town for the event:


  • Permission from Council for amplified sound associated with the event. 
  • An expo license which will be submitted for vendor sales.
  • A malt beverage permit for the sale of beer at the Rodeo Grounds from 3:00 P.M. to 10:00 P.M., on Monday, July 15 and Tuesday, July 16, 2019.
  • Permission from Council for overnight RV camping for event participants arriving Sunday, July 14 and departing Wednesday, July 17, 2019.

This request for overnight camping begins on Sunday, July 14, 2019 and runs to Wednesday, July 17, 2019.  Camping would occur on Sunday, Monday and Tuesday nights.  Participants and family members will be camping in RV/living quarter type trailers. The Fair Board has approved this use.  The applicant has indicated that no more than 10 RV units would be camping overnight.

Section 10.04.220 of the Municipal Code prohibits overnight parking on any parking lot owned, operated, leased, or maintained by the town; and Section 9.52.050 prohibits sleeping in any public place unless permission is granted by the Town Council for special events.


This event was approved last year.  One significant change from last year’s request is that this year the applicant is requesting to host the event for two nights.  Last year the event was approved for one night.  


Last year this event did receive noise complaints from neighborhood residents.   The applicant has been made aware that this was a concern.   He has indicated that they would make the necessary efforts to reduce the noise complaints by lowering the volume of the amplified sound and repositioning the speakers.    The applicant indicated that they would work with the Police Department in an effort to monitor noise levels.  


The applicant has indicated that they will be sponsoring the Jackson Hole Historical Society and Museum again this year with a percentage of sales, proceeds from a 50/50 raffle as well as parking collections.  Last year the PBR contributed $18,000 to the Jackson Hole Historical Society and Museum.   The organizer has indicated that they are looking at additional local non-profits in addition to the JH Historical Society. 


The application has been submitted for review to all Town departments. 

 


ATTACHMENTS:

Application

FISCAL IMPACT:

None.

STAFF IMPACT:

None.

LEGAL REVIEW:

N/A

RECOMMENDATION:

Staff recommends the approval of the request, subject to the following conditions and restrictions:

                                               

  1. The applicant shall clean up after the event.
  2. The applicant shall coordinate its activities with the Teton County Fair Board.
  3. Banners are not permitted unless approved under a separate Sign Permit Application to the Planning and Building Department.
  4. There shall be open access to tennis and field areas at all times.
  5. All overnight vehicles shall place a clearly visible card in the dash designating the vehicle as affiliated with the PBR event.
  6. There shall be no campfires or open fires during the event.
  7. A clear and unobstructed width of 20 feet shall be maintained between rows of parked trailers to allow for emergency vehicle access (IFC 503.2.1). 
  8. No excessive noise in the overnight parking / camping area after 11:00 P.M.
  9. Insurance: An insurance certificate that names the “Town of Jackson as an additional insured including its Officers, Officials, Employees, and Volunteers” and states that coverage is primary and non-contributory is required for every event at least ten days prior to the event.  Insurance limits must be at least $1,000,000/occurrence and $1,000,000 aggregate.  The additional insured language on the certificate may not include any limitations or exclusions. Insurance certificates are subject to the review and approval of the Town attorney.

10.  In addition to providing the list to the Wyoming Department of Revenue containing the names, social security numbers and addresses of all participating artists, vendors and merchants pursuant to Jackson Municipal Code Section 5.20.020 A.1.b., the applicant shall also provide that same list to the Town of Jackson Finance Department fourteen days prior to the event.

11.  The applicant shall obtain the necessary food service permits from Teton County Environmental Health.

12.  The applicant shall take all measures necessary to comply with applicable alcohol dispensing laws and regulations, including the prevention of sales to minors and the prohibition of consumption off the authorized premises. 

13.  Alcoholic beverages shall be sold in 16 oz. or smaller plastic cups.

14.  The applicant may sell mugs for alcoholic beverages that are approved by the Police Department.  Vendors may not sell more than 16 oz. in the mugs, regardless of mug size.

15.  Beer sales shall cease by 10:00pm. 

16.  Individuals serving beer will have TIPS training.

17.  Beer servers will not overserve individuals or serve to obviously intoxicated individuals.

18.  Police will be notified immediately with any attempt by a minor to purchase alcohol. 

19.  The applicant is expected to monitor the noise levels of the event to ensure that it is conducted in a manner that reduces the likelihood that it will disturb the residents of the surrounding area or neighborhood. In the event that complaints from residents are received, the person to whom this permit is issued shall be responsible for taking reasonable steps to see that the noise is abated in a timely manner.

20.  Any other conditions or restrictions staff wishes to add upon further review of the application. 

SUGGESTED MOTION:

I move to approve the 2019 Jackson Hole PBR special event request from Josh Timon with Outlaw Partners LLC, subject to the conditions and restrictions listed in the staff report.